It’s been several months since the blockade that forced the majority of workers to work from home. Employees said goodbye to a face-to-face meeting and evacuated to a virtual meeting for collaboration. Most of us have learned how to use zoom by now. That’s why today we’ll show you how to improve your experience by providing zoom tips and tricks.
On average, meeting delays cost 10 minutes and 40 seconds. According to Booqed, this is a total of 3 days and 2 hours a year. This is a significant reduction in productivity. Imagine what you achieved during that period.
The pointers in this list will help you perform more tasks in a better way. Here are some useful Zoom meeting tips for attendees, admins and teachers.
Schedule meetings automatically
There is a more efficient way to set up monthly or weekly calls. Zoom allows users to set up scheduled meetings and link to Google and Microsoft calendars. This will help you remember important events and team gatherings.
To do this, go to the Zoom Web Portal. From there, before moving to account settings,[ルーム管理]>[ルームのズーム]You can move to.[会議]Click on the tab[スケジュールされた会議の自動開始]Press the switch to set everything.
The platform also has the option of creating a meeting alert that appears 10 minutes before the scheduled time.
Keep the icebreaker at hand
Whether you’re experiencing delays or just trying to catch up with your co-participants, it’s a good idea to have a small activity ready. Icebreakers help build stronger connections and energize meeting rooms. It can even shed your creative juice!
Try the game with ISpy or the mobile app Among Us. If you are not a video game type team, you can activate the team simply by asking each other. Ask if they have developed any habits or if Netflix shows that they keep sticking them to the couch.
One of the most well-known zoom etiquette is controlling edge noise. This maintains audio clarity and reduces distractions for everyone in the meeting.
Zoom already has a powerful noise canceling feature. You can also reduce keyboard noise and automatically adjust the volume when a person is speaking.
But you can really take it up a notch with online tools. You can find a variety of noise canceling tools that can help you drown out the noise of your rough neighbors and the barking of your dog. You can choose a Krisp or Google sound amp.
Fix with the help of cosmetology function
As for the visual aspect of the meeting, you’ve probably heard about the zoom background. However, not everyone knows that Zoom has the Touch Up My Appearance feature.
It can blur the flaws and make you look like you are making a lot of effort to prepare for the meeting. This video enhancement is[設定]>[ビデオ]Go to tab and[外観を修正する]Activated by selecting the check box.
You can even take your camera one step further by adjusting it to suit the dark environment.
Utilize the waiting room
Internet trolls are a relentless force and are responsible for the “Zoombombings” they invade and distract from meetings. Troll usually inserts obscene material that can contain homophobic and racist content. People counter this by setting a password, but you can also use the waiting room.
The zoom waiting room provides attendees with a holding area while allowing the administrator to control who can enter the room. Apart from security, you can also take full advantage of this feature by using it for interviews, readings, and other purposes.
Use collaboration tools
Video conferencing tools have a joint annotation feature. It comes with tools for text, lines and drawing so participants can scribble on the shared screen. This is also great if you have a brainstorming session with a business team or if you are a teacher who wants your students to solve on-screen problems.
In addition, the platform also has a whiteboard that provides a blank canvas for writing.
Record the meeting
Doing this will help you make a copy of the meeting. This is useful if you missed some parts to take notes. Keeping a historical record of the discussion is also useful when validating information and documenting activities.
You can also send this resource to teammates or classmates who couldn’t attend the meeting.
Did you know that you can use the space bar to mute and unmute yourself? Zoom is full of keyboard shortcuts and you can create commands in seconds. There are shortcuts for switching screens, managing settings, changing layouts, and more.
Here are some of the best shortcuts:
- Alt + M: Host only. Use it to mute and unmute everyone’s audio.
- F6: Go to the zoom pop-up window.
- Alt + Shift + T: screenshot
- Ctrl + T: Chat with someone
- Ctrl + Shift + A: Use this to accept incoming calls.
- Ctrl + Shift + E: Use this to end the current call.
Want more? Check the official website for a complete list of shortcuts and hotkeys.