Business & Investment

Documents for Freight Transport: A Definitive Guide

“I was just trying to ship a pallet to my client … so why did I get here with my head in my hand and wondering about the meaning of life?”

By shipping the documents, anyone can quickly create an existentialist. that’s why. We have compiled a list of documents that you may need. It depends on the delivery mode (air, sea, or road).

General shipping documents:

bill of lading

A bill of lading (BOL) is a document that contains all the basic information about cargo, such as: Shipper and consignee address and contact information, freight information, and carrier information.

bill of lading, Sometimes called a waybill are the bread and butter on the shipping documents.

The BOL is signed by both the shipper and the carrier at the time of pickup, so it also serves as a proof of the status of pickup and shipment.

Shipping label

Shipping labels are an addition to the BOL, not a stand-alone document. They are your bread and butter honey and must be placed on your pallets (for pallet transport). Labels make it easy for carriers to see which pallets belong to which BOL.

proforma invoice

There are no strict rules because the quote invoice must be displayed or formatted as follows: Proformer (((Made or produced as a matter of shape).. However, what is important is You must include a detailed description of the item and its value.

They are used by buyers for the internal purposes of international purchases. Completely and accurately filled out, it is very similar to a commercial invoice.

Quotation invoices are usually sent to the buyer before the shipment itself takes place.

Commercial or customs invoice

A commercial invoice is a document used for customs clearance. Its main use is to show the value and source of shipments.

Although it may look similar to a proforma invoice, a commercial invoice (sometimes called a customs invoice) must contain more information than a proforma invoice. .. Unlike proforma invoices, commercial invoices are not used solely for internal purposes. In fact, without a commercial invoice, the cargo cannot cross the border.

All customs invoices You need to include the following information:

  • country of origin
  • Shipper and consignee information (company name and full address)
  • List of shipped items
  • Value for each item shipped and total value for shipment

packing list

The packing list is a detailed description of the shipment. Packing type, weight, dimensions, quantity per item shipped, and markings per item.

This document may be required at the time of customs clearance. This helps customs officers identify the packages they want to inspect, rather than inspecting each part shipped individually.

It is also possible that either party will request a packing slip for the bank to issue a letter of credit.

Certificate of Origin (CoO)

The certificate of origin is exactly that, A certificate indicating the country of origin or country of manufacture of the goods to be shipped. This document is published by the local chamber of commerce.

CoO is required to import goods. This helps customs authorities determine if the cargo is subject to tariffs and if the cargo is subject to imports.

Gift Vouchers

No, it’s not a gift voucher you would receive at a local pizzeria. Instead of a commercial invoice, a gift certificate in transit will be used.

When shipping Donation in kind, Freight does not require a commercial invoice or certificate of origin. Instead, Use a gift certificate to prove the value of the item.

Freight invoice

Shipping charges are listed and categorized on the freight invoice. Freightera usually issues an invoice after the shipment has been delivered. Prior to that, all clients will have a spare invoice, but it may be revised.

Forwarder receipt

If you are using a freight carrier, you will receive a forwarder receipt as follows: Evidence that the goods were actually delivered to them.

Situational shipping documents:

Dangerous goods declaration

If you’re considering shipping, you’ll need to declare Dangerous Goods … As you can imagine, it’s Dangerous Goods.

Dangerous goods declaration is for cargo Label, pack and declare in accordance with Dangerous Goods Regulations.

Most ground carriers allow this declaration to be replaced with BOL as long as the UN code, product proper nouns, dangerous goods class, and packing group are included (along with standard BOL information).

List of dangerous goods signs

Customs Declaration Import / Export

In short, an import or export declaration expresses the party’s desire to place cargo under given. Customs clearance. Lists and provides details of imported or exported products.

The declaration can be submitted by the owner of the goods or the party acting on behalf of the customs in which the goods are presented.

Consulate invoice

In some countries, documents certified by foreign consular staff are required. NS Consulate invoice Details of the value of the cargo and information about the shipper and consignee.

Destination control statement

For air or sea shipping, you may need to include a destination management statement on your commercial invoice.

The purpose of this document is to notify all parties that the cargo may only be exported to a particular destination.

Production certificate

The production certificate is Import goods into areas where production is regulated. This document describes the materials or production types used to make the production process sustainable.

Plant protection certificate

If you are considering shipping a plant or plant product, you will need a phytosanitary certificate. Prove that the cargo is free of regulated pests The cargo complies with the regulations imposed by the importing country.

Ship certificate

The ship certificate helps you to confirm the ownership and condition of the ship. This indicates the age and maintenance of the vessel and is usually required for banks to issue letters of credit.

Inspection certificate

An inspection certificate is a document that confirms the following: The condition at the time of inspection was good. Inspections are usually done before shipping.

The inspection is done by a specialized company.

A bank may require an inspection certificate in order for the bank to issue a letter of credit.

Free sale certificate

Also known as a certificate for export. NS Free sale certificate Needed in many countries Proof that products such as cosmetics, foods, biological products and medical devices are freely sold and distributed in the open market,No limit.

This document also proves that the goods have been approved by the regulatory agency of the country of origin.

Fumigation certificate

Documents to confirm that wooden packaging such as pallets is fumigated.

Fumigation certificates are also known as pest control certificates.

Wood packaging declaration

Some ground carriers, in rare cases, require you to fill out and sign a wooden packaging declaration.

The Wood Packaging Declaration provides details on packaging the cargo, including whether the materials used for packaging are sourced from Canada or the United States and whether they are all made of other materials.

Dock / Warehouse Receipt

A dock receipt is a receipt given to the shipper by the carrier when the goods are received for shipment. This document confirms the carrier’s responsibility to keep the cargo in place at the time of shipment.

Dock receipts are useful documents in case of damage or lost cargo.

Letter of credit

A letter of credit, also known as a letter of credit, is a letter from a bank that guarantees that purchases from the seller or shipper will be received on time and at a previously specified amount. With a letter of credit, the bank will be your guarantor in case the buyer is unable to pay for the item.

These documents dominate international trade due to the nature of national regulation and differences.

To round up:

Many of these documents are for contextual use and may not require most of them for shipping purposes.

If you happen to need one of them, we hope you have found what you need!

Fortunately, intracontinental transportation is much easier than intercontinental transportation. At Freightera, we really want to be as simple as possible.

If you are thinking of shipping freightera.com Get shipping for your free quote and within just a few minutes.



Documents for Freight Transport: A Definitive Guide

https://www.freightera.com/blog/freight-shipping-documents/ Documents for Freight Transport: A Definitive Guide

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